Taking that step from being self-employed to an employer can be both scary and exciting. This means that your business is at a point where it is ready to take the next step to expand and on the path for growth. But this next chapter is unfamiliar and can feel daunting. Here are a few high-level things that are necessary when making your first hire.
1. Creating and posting your job description
This may go without saying, but the very first step always starts with your job listing. Job listings can be shared on many online job boards, your company website, and even sent to recruiting agencies. The content within the job posting is very important because it is your first line of communication between you and your candidates. It is important to know what audience you are writing for and sharing your expectations with the potential applicants. Applicant Tracking Systems (ATS) are extremely helpful from day one of the hiring process as they help you not only keep track of your applicants but eventually assist with the onboarding process as well.
2. Employee Contract
Employee contracts clearly define responsibilities and benefits for both parties and leaves no room for interpretation about the employment details. All parties involved are covered in signing these agreements which can create a stable work environment. However, employment contracts are not for everyone as they can limit flexibility as an employer is legally bound to follow through with their end, regardless of whatever circumstances may come up along the way.
3. Employee Handbook
Handbooks are crucial for a new hire. They act as a constant reference point for all policies and procedures that pertain to your business and their new position. It is important to review the handbook yearly to ensure all information is accurate and continues to stay relevant to your business. The company handbook does not need to be lengthy, in fact it is recommended to keep short and easy for employees to understand.
Usually, when making a new hire, you look for individuals that have experience in the field or position you’re looking to fill. Yet they are still in a new position with procedures and policies that are unique to your business and they will need you to have a training program in place that is effective and efficient in teaching them how everything is done and what is expected of them.
5. Worker’s Compensation plan
Your business should have health and safety procedures and training ready for bringing on a new hire. However, accidents can always occur unexpectedly. Worker’s Compensation requirement laws vary from state to state but it is still highly recommended even if your business is not in a compulsory state.
Once you have extended your offer and the perfect candidate has signed their offer letter, it is time to bring them on board. This is where the onboarding process comes in with gathering all the documents from your new hire that are necessary to keep them on payroll. These include things like, but are not limited to, their personal information, tax declarations, I-9 form for work authorization verification, bank information for payroll, etc. This is where an onboarding software would help keep track of everything. Some even offer employee self-service portals in which your employees can also have access to all of their work-related documents and information.
Taking the next step in hiring your first employee is a momentous occasion for your business. If any steps are unclear, it is always advised to speak with a trusted professional to ensure the process goes as smoothly as possible.
You deserve a recruitment process that is highly efficient and agile. Payroll Systems’ ATS is the tool you need to empower your company with top-notch talent.
Contact us to learn more about our HR and payroll solutions to complement ATS— from timekeeping systems with companion mobile app, physical clocks, and customized job costing and labor distribution reporting.
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This article provides general information and shouldn’t be construed as legal or HR advice. Since employment laws may change over time and can vary by location and industry, please consult a lawyer or HR expert for advice specific to your business. You can also contact Payroll Systems to inquire about our HR support services.