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COVID-19 Has Changed Your Workplace

The changes that COVID-19 has brought on become more and more obvious the longer time passes. At the beginning of the year, employers were responsible for managing their operations through fast and unpredictable changes at the drop of a hat. With no end in sight, it may be a good time to consider the possibility of making some of these adjustments permanent.

Here are some things to consider going forward when planning for the year to come.

 

Physical workplace

Rent is a huge business expense. When the pandemic started, the economy took a huge hit and many employers were put in a situation that made covering these costs difficult. After using remote work as an alternative route this past year, it may be time to reevaluate the physical place of business. This means considering the possibility of downsizing to better accommodate remote-work schedules and cut some costs. If there is a portion of your workforce that will continue to work from home, consider if the size of your location is still needed.

Some businesses are also considering the actual layout of their offices and how they can re-design to better accommodate social distancing regulations and reduce the risk of spread in the workplace. This includes things like bigger corridors, touchless features, more space between desks and in conference rooms.

Remote work

If it is decided to continue with a remote workforce, the structure of your current work processes will need to be reevaluated to accommodate employees that are working from home. You will want to make sure that you have secure protections in place for those that access your network from home as they are more vulnerable to cyber-attacks when not connecting from a local connection. This also includes ensuring that these employees have access to secure equipment such as laptops, desktops, tablets, monitors, etc. Company equipment or company technology should only be used for work purposes to limit the risk of a breach of security.

Online meeting platforms and internal instant messaging programs are useful tools that should be utilized daily to ensure communication, internally and externally. Lastly, setting up a standard format for remote meetings will make them much easier to conduct regularly, whether you have staff participating on-site or from home.

Flexible hours

We recently reported that the majority of employees that have been permitted to adopt a windowed work schedule believe it has allowed them to be more productive throughout the day. Although the idea of a flexible schedule may sound unorganized, it can be structured in a way that allows employees that work from home to be more productive while working remotely.

This shift can also lead to higher employer retention rates. Now, more than ever, is a good time to go over your schedules and see what fits and what is needed to increase productivity.

Overall, this year has proved to be a dramatic change for just about every company – large and small. With all these changes that we have experienced, it is good to take a step back and evaluate your organization as a whole. Regularly auditing processes, procedures, and materials is crucial to being able to keep up with any unexpected changes. It gives you a tangible idea of where your business is at and gives insight into what can or cannot be done.

As you experiment with new ways to help your workforce achieve peak productivity, you deserve a reliable payroll software that can keep up with you.

In the market for one? Contact Payroll Systems to see how you can leverage our easily scalable solutions—from paperless new employee onboarding, paperless benefit enrollment, timekeeping systems with companion mobile app, physical clocks, and customized job costing and labor distribution reporting.

We pair human skills and empathy with the latest technology to take on our clients’ HR and payroll processes.

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This article provides general information and shouldn’t be construed as legal or HR advice. Since employment laws may change over time and can vary by location and industry, please consult a lawyer or HR expert for advice specific to your business. You can also contact Payroll Systems to inquire about our HR support services.