Posted 1 month ago - by

Important Things to Consider for Background Check Screening in 2021

COVID-19 has changed the workplace landscapes in more ways than one. Amongst many things, background check screening in 2021 is going to look vastly different than it did in 2019. Employers are having to use alternative procedures like remote drug testing and conditional offers when bringing on new employees.

Employers looking to do their due diligence when hiring, are thinking outside of the “traditional” full background check.

The Effects of The Pandemic

When courthouses closed in 2020, the ability to verify a candidate’s background became incredibly difficult. Without access to criminal and education records, those hiring essential workers through the pandemic are facing unprecedented roadblocks.

Since then, access to physical court records has been easier to manage despite regional closures and reductions in hours of operations. However, this just emphasizes how limited access to digital public record information currently is. Yet it is critical and necessary for emergencies like these.

Regardless, we will continue to see a delay in the hiring process to some degree. Therefore, employers should look at their current procedures and consider modifying their workflows to allow for longer verification processing times.

Similarly, drug testing slowed as medical labs prioritized COVID-19 testing, which caused further delays on results for employers. People are also hesitant to visit a drug test facility that also tests for COVID out of fear.

With this, we are seeing a rise in at-home-testing kits in which applicants are receiving kits directly and sending back for testing. Some options even included:

  • Monitoring through teleconferencing options
  • Registration barcodes that allow for immediate retrieval of an applicant’s results
  • Automatic integration of results to employee records

Although this was met with some resistance and poses some chance for error, it has been a useful alternative.

Contingent Offers

There has been an increase in contingent offers as a workaround to the delays brought on by the pandemic. Contingent offers allow employers to hire employees contingent on the results of their background check results coming in at a later date.

It is important that any organization using contingent offers, make the terms clear in their offer letters. Language should be included that specifically states that the offer of employment is conditioned upon the return of a successful background check- which may arrive after the start date.

Content Should Be Relevant

Employers should focus their efforts on information that is relevant to the position and company they are hiring for. Even before the pandemic, false positive or negative results were common with background checks that caused delays even then.

Because of this, background checks should be intentional to maximize their effectiveness. Ideally, organizations should carry policies that detail how and what information is used for employment-related decisions. The records they are searching should be relevant to the job they are hiring for as opposed to eliminating any applicant for anything on their record.

Continue to Screen

Continuous background check screening occurs when employers regularly review employee records on a recurring basis. As employers continue to maintain a remote workforce, many have chosen to use continuous screening to keep tabs on the employees that can’t physically check in anymore.

Although these periodic checks allow employers to monitor criminal activity, there are still potential limitations and compliance obligations that come with them including: background check screening

  • Accuracy
  • Consent
  • Permissible purposes
  • FFCRA standards
  • And more

If an organizations decides to take this route, it is highly encouraged to speak with a trusted partner or professional to ensure compliance is met during these regular screenings.

Curious about HR Management and Employee Self Service tools? Payroll Systems can Help! We can help your organization ensure new employees are ready before day one, drastically reduce the paperwork, and streamline processes. Contact us for more information.

Related Posts

Your 2022 American Disabilities Act (ADA) crash course

National Disability Employment Awareness Month is observed every October to commemorate the many and varied contributions of people with disabilities to America’s workplaces and economies The...


What California Cannabis Bills Made the Cut 2022?

In 2021, the state of California launched its new Department of Cannabis Control department The department immediately got to work and pushed forward several bills that Governor Gavin Newsom had...


How Is 360 Feedback Useful During the Hiring Process?

Feedback from an employer, the candidate, and the recruiter is highly useful information to better understand your hiring process With the labor shortage many are experiencing, an efficient hiring...


2022 HR Calendar: Federal Holidays, Tax Deadlines & Other Important Dates

It may be hard to believe but 2021 is coming to an end and 2022 is just around the corner With the new year on its way, we put together a handy 2022 HR calendar with both federal holidays and...


California Marijuana Tax Revenue Continues to Offer Billions in Grants

Back in July of 2021 it was announced that California marijuana tax revenue will allocate half a billion for new community programs The state’s Department of Cannabis Control (DCC) announced that...


5 Ways to Help Employees with 2022 Open Enrollment

2022 Open enrollment for employee benefits allows employers to reassure employees of their commitment to providing support through their benefits programs However, many organizations continue with a...


Leave a Reply

Your email address will not be published. Required fields are marked *

This article provides general information and shouldn’t be construed as legal or HR advice. Since employment laws may change over time and can vary by location and industry, please consult a lawyer or HR expert for advice specific to your business. You can also contact Payroll Systems to inquire about our HR support services.