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Labor Law Posters FAQs – Keep Yours Updated!

Labor Law postings in workplace areas are required in every state if you have employees on payroll in those states. For example, if your company is headquartered in the Silicon Valley or San Francisco Bay Area, but you have multiple locations across the country and have employees on payroll at each location, this applies to you!

First, let’s dive into the nitty-gritty and answer some FAQ’s about labor law posters.

What are labor law posters? 

In the state of California, each business is required by law to have compliance postings displayed in the buildings/facilities that their employees are working. State and federal labor law postings are mandatory as they cover topics like minimum wage changes and ordinances about health & safety.

Where can I get a labor law poster? 

Full-sized and laminated labor law posters are available for purchase from the following locations:

  • Staples
  • Office Depot

If you are in California, you can print a downloadable version from the State of California’s Department of Industrial Relations website:

  • www.dir.ca.gov (there are specific regulations when printing directly from a government site; if you print without following those guidelines, your posters may not be compliant)
  • If in a different state, all requiring agencies provide downloadable versions for free. However, there may be other labor law poster requirements that may not be included, and these posters are not guaranteed up-to-date.

Payroll Systems offers a year-round labor law posting compliance solution that includes a new poster every year at no extra charge as part of our HR Support services. Our HR Support services also include real time telephone access to an HR expert, an e-library on a variety of HR topics, and video training tools for your employees.

If you are interested in learning more about our HR Support services or how to obtain a labor law poster solution, contact us today by filling out the form below!

Where do you display labor law posters? 

Labor law posters should be displayed somewhere apparent to all employees on a daily basis, such as a break room or main lobby. If you have multiple locations, then each workplace should display its own posters.

What is the penalty for failing to display labor law posters? 

Federal and state fines are imposed by various agencies. These fines may vary. Failure to comply with posting regulations can result in fines of up to $33,486 per location (29 USC Sec.666(i) and 29 USC Sec.2005). Examples of the most common fines are:

  • Federal FMLA $166 per offense
  • Federal Employee Polygraph Protection Act – The Secretary of the Labor can bring court actions and assess civil penalties for failing to post. The Migrant and Seasonal Agricultural Worker Protection Act (MSPA) may bring court actions and assess civil penalties as well.
  • For failing to post the Federal Equal Employment Opportunity is the Law Poster – You can receive a penalty that is up to $534 per violation.
  • For failing to post the Federal OSHA poster – A civil penalty of up to $12,674 may occur.
  • For failing to post the CAL/OSHA Poster – You can receive a penalty of up to $7,000 per violation.

*Fines and penalties are subject to change

What if there are labor law updates mid-year? Will we be receiving new posters? 

Updates are very common and need to be displayed. Payroll Systems clients on HR Support Services are proactively sent e-updates every time a state or federal update occurs, the compliant PDFs can be easily displayed next to their posters. Make sure your poster service is providing mid-year updates.

Our headquarters are in California, but I have remote employees in different states, are labor law posters required in those additional locations? 

If you own a business in California but have multiple locations across the country with employees on payroll at each location, you are required by law to have a labor law poster at those locations too! Make sure you have posters up at every location you have employees working.

This applies to remote workers as well; electronic versions of these posters are great substitutes for your employees who don’t work in any of your offices/locations. Giving your employees access to what the labor laws are is what matters.

However, electronic versions of the law posters are not good substitutes for the rest of the business. These posters MUST be posted up in a common area of your work space. Remote workers are permitted to receive electronic versions.

Have questions regarding your Labor Law Posters? Don’t forget to contact us!

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This article provides general information and shouldn’t be construed as legal or HR advice. Since employment laws may change over time and can vary by location and industry, please consult a lawyer or HR expert for advice specific to your business. You can also contact Payroll Systems to inquire about our HR support services.