Protecting Your Information

Your data and its protection is an integral multi-layered part of operations and continuous monitoring at Payroll Systems. This approach utilizes the most current TLS 1.2 protocol, SHA256 with RSA encryption, multiple firewall devices, and 24 hours per day, 7 days per week security monitoring.

In addition to stratified technical protections, Payroll Systems undergoes a yearly Service Organizational Control Reporting (SOC), an internationally recognized standard of operational controls reporting, developed by the American Institute of Certified Public Accountants (AICPA). The rigorous SOC Reporting is conducted by an independent Certified Public Accountants agency and covers operational controls from internal processes, management oversight, segregation of duties and access to confidential information, hiring practices, technical systems, data storage and secure transmittal of information.

Things You Can Do To Protect Your Data

Logins & Passwords Credentials
Logins and passwords are key to computer and data security. Payroll Systems applications require complex passwords, an important step in protecting your data. Keep your login credentials confidential. Your user ID, user name and password are the access to your account and possibly other employees’ information. Do not share or leave your login and password in a place that it could be misused.

After accessing your account use the Log Out button when finished and close the browser completely. This ensures no one can view information after you’ve logged out.

If you believe an unauthorized party has accessed your information, please change your password and contact us immediately.

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What’s New & Good to Know

What is ACA?

The Affordable Care Act (ACA)—also known by its unofficial name, ObamaCare—is the US health reform legislation signed into law by President Barack Obama in March of 2010. The law contains hundreds of provisions that address different aspects of healthcare, and for employers impacts payroll reporting, benefits management, human resources, requiring mandatory IRS reporting and continuous monitoring of informational updates.

Does the ACA apply to your business?

If your business has 50 or more full-time employees and equivalents (FTEs), then you are subject to Employer Shared Responsibility provisions including:

  • Filing annual information returns
  • Reporting aggregated health care costs on employee W-2s if issued 250 or more W-2s the previous year